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Managed Service Provider

What Does a Managed Service Provider Do?

Staying ahead of technological advancements and maintaining strong cyber security measures can add extra time and stress to the daily running of a business. This is where a Managed Service Provider (MSP) becomes an ally.

The aim of this blog post is to help explain what an MSP does, highlighting the benefits – and what to look out for. 

Jump to our step by step guide:

Managed Service Provider

What is a Managed Service Provider?

 

A Managed Service Provider (MSP) is a third-party company that manages and assumes responsibility for a defined set of day-to-day management services for its clients. These services often include network management, data backup, and monitoring. It’s important to note that while MSPs provide a broad range of IT services, they can differ from specialised Cyber Security Providers whose primary focus is on protecting against cyber security threats.

Think of an MSP as an outsourced IT department, ensuring your technology runs smoothly while you focus on your core business activities.

In essence, an MSP acts as a partner, providing proactive maintenance, monitoring, and support to prevent IT issues before they disrupt your business operations.

Why Business Owners Should Consider Sourcing A Managed Service Providers

 

For Australian businesses, leveraging the expertise of an MSP can lead to significant improvements in operational efficiency, as well as cyber security. The Australian Cyber Security Centre (ACSC) promotes guidelines like the Essential Eight to enhance cyber resilience. Engaging an MSP familiar with these best practices ensures your business adheres to the necessary frameworks, enhancing your defence against cyber threats.

Managed Service Provider

How Does a Managed Service Provider Work?

Assessment and Planning

An MSP will usually start with a comprehensive assessment of your existing IT infrastructure. This involves identifying vulnerabilities, assessing performance, and understanding your business goals. Based on this assessment, the MSP develops a tailored IT strategy.

Implementation

Once a plan is in place, the MSP proceeds with implementing the necessary solutions. This might include setting up new hardware, installing software, and configuring network systems.

Monitoring and Maintenance

Post-implementation, the MSP continuously monitors your systems to detect and resolve issues proactively. This includes regular updates, patch management, and routine maintenance to ensure optimal performance.

Support and Troubleshooting

MSPs provide ongoing support to address any IT-related issues that arise. This support can range from help desk services to on-site technical assistance, depending on the service agreement.

Reporting and Improvement

Regular reporting is a key component of MSP services. These reports provide insights into system performance, security incidents, and areas for improvement, helping you make informed decisions about your IT strategy.

Managed Service Provider

What a Managed Service Provider Does NOT (Typically!) Do

 

Whilst MSPs offer a broad range of IT services, there are certain areas, particularly in cyber security, that typically fall outside their scope of work. Understanding these distinctions ensures all aspects of your IT and cybersecurity needs are adequately covered.

Security Awareness and Training Programs

While MSPs handle technical IT management, developing and delivering comprehensive security awareness and training programs to educate employees on cyber security best practices is usually outside their scope. These programs are essential for ensuring that all staff are vigilant and knowledgeable about the latest threats and safe practices.

Policies and Procedures

Creating and implementing detailed IT and cyber security policies and procedures often falls outside the MSP’s role. While they can advise on best practices and enforce protocols through technology, developing comprehensive policies like incident response plans and data protection strategies typically requires specialised cybersecurity expertise.

Cyber Security Strategy

A holistic cybersecurity strategy involves identifying potential threats, assessing risks, and planning long-term security measures. This strategic approach aligns cyber security efforts with business objectives and regulatory requirements. Developing such a strategy is often the domain of dedicated cyber security consultants rather than MSPs.

Incident Response Planning

Responding to complex security incidents and conducting forensic investigations to determine the cause of breaches are specialised tasks. These activities typically require dedicated cyber security experts who can handle sophisticated threat analysis and remediation.

Insider Threat Management

Detecting and managing insider threats—where employees intentionally or unintentionally compromise security—is a specialised area. MSPs may not focus on monitoring and mitigating insider threats, which requires dedicated tools and strategies to identify and address potential risks from within the organisation.

Download our sample Cyber Security Report to see what your business could be monitoring.

Steps to Working With Managed Services That Fit Your Business

 
Step 1: Evaluate Your Needs

Begin by assessing your business’s IT needs and challenges. Identify the areas where you require the most support, whether it’s cyber security, data management, or network infrastructure.

Step 2: Choose the Right MSP

Select an MSP that has experience in your industry and understands the unique challenges you face. Look for a provider with a proven track record, strong customer references, and relevant certifications.

Step 3: Develop a Clear SLA

A Service Level Agreement (SLA) outlines the scope of services, performance metrics, and response times. Ensure that the SLA aligns with your business goals and sets clear expectations.

Step 4: Ensure Data Security

Data security should be a top priority when implementing managed services. Verify that the MSP has robust security measures in place, including encryption, firewalls, and regular security audits.

Step 5: Provide Training

Ensure that your employees are trained on new systems and protocols. Regular training sessions can help prevent security breaches and improve overall efficiency.

Step 6: Regularly Review and Update

Technology is constantly evolving, and so should your IT strategy. Regularly review and update your IT plans with your MSP to stay ahead of emerging threats and leverage new opportunities.

Managed Service Provider

The Key Benefits of Managed Service Providers

 
Cost Savings
  • Predictable Budgeting: MSPs usually offer predictable monthly costs, making it easier to budget for IT expenses.
  • Reduced Downtime: Proactive monitoring and maintenance reduce downtime, saving costs associated with disruptions.
Expertise and Experience
  • Access to Specialists: MSPs employ skilled professionals with specialised knowledge in various areas of IT.
  • Staying Current: MSPs stay updated with the latest technological advancements, ensuring your business benefits from cutting-edge solutions.
Enhanced Security
  • Proactive Threat Management: MSPs continuously monitor for threats and implement the latest security measures.
  • Compliance: MSPs help ensure your business complies with relevant regulations and standards.
Focus on Core Business
  • Delegation of IT Tasks: By outsourcing IT management, you can focus on your core business activities without worrying about IT issues.
  • Improved Efficiency: Efficient IT systems lead to improved productivity and operational efficiency.
Scalability
  • Flexible Solutions: MSPs offer scalable solutions that can grow with your business, accommodating changing needs without major investments in new infrastructure.
Managed Service Provider

Is a Managed Service Provider Right for Your Business?

 

Consider your business size, industry, and specific IT needs. While MSPs offer numerous benefits, it’s important to assess whether their services align with your business goals and resources.

Suitable Industries include:

 
  • Professional Services: Law firms, accounting firms, and consultancy services can benefit significantly from MSPs.
  • Healthcare: MSPs can help healthcare providers manage sensitive data and comply with stringent regulations.
  • Retail: Retail businesses can leverage MSPs to manage point-of-sale systems, inventory, and customer data securely.

Managed Service Providers can help businesses navigate the complexities of IT management. By offering expertise, enhancing security, and improving operational efficiency, MSPs enable business owners to focus on their core activities. Evaluating your needs, choosing the right provider, and implementing managed services can significantly benefit your business.

If you’re looking to streamline your IT operations and enhance your business’s security, contact Jam Cyber. Our team of experts provides both comprehensive managed services and specialised cyber security solutions tailored to your needs. Fill out the form below to get started today.

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